Keep finance records, reconciliations, evidence and compliance calendars complete and decision-ready.
Location
Australia
Arrangement
Remote
Commitment
2–4 hours per week
Duration
Ongoing, 12-month preference
Level
Student / professional
Contribution track
Build HIF
01
Role mandate
Keep finance records, reconciliations, evidence and compliance calendars complete and decision-ready.
Why this role exists now
Good governance depends on consistent routine work that does not sit with one executive or become a year-end scramble.
02
Outcomes you would own
01
Current reconciliations and well-organised supporting evidence.
02
A live compliance calendar with responsible owners.
03
Review-ready monthly finance packs.
04
Clear exception logs and no hidden backlog.
Core responsibilities
Maintain bookkeeping inputs, reconciliations and supporting records.
Track recurring reporting, registration and acquittal deadlines.
Prepare monthly finance packs for review.
Follow approval and segregation-of-duty procedures.
Document exceptions, missing evidence and handover notes.
03
Your first 90 days
Days 1–30
Listen, learn and locate the work
Complete HIF induction, role boundaries and required checks.
Review the Finance brief, evidence, partners and unresolved decisions.
Agree a 90-day workplan, communication rhythm and escalation map.
Days 31–60
Build the first useful thing
Prototype the priority system, policy or operating rhythm.
Invite review early from the people who will use or be affected by the work.
Record changes, risks and decisions instead of hiding uncertainty.
Days 61–90
Deliver, learn and hand over
Complete the agreed first milestone or document why it should change.
Review progress against success measures with your supervisor.
Publish a next-quarter plan and keep files ready for another volunteer.
04
What you need
Essential criteria
Accounting, bookkeeping, finance or compliance capability.
Accuracy, confidentiality and reliable follow-through.
Willingness to use documented controls and escalate exceptions.
Desirable, not required
Accounting study or qualification.
Experience with charities, grants or cloud bookkeeping.
05
How good work will be judged
Success measures
Records can be reviewed without extensive reconstruction.
Deadlines and missing evidence are visible early.
Controls remain practical and consistently followed.
Decision rights & escalation
Set day-to-day priorities within the approved role brief and agreed hours.
Recommend changes to scope, timing or method and document the rationale.
Pause your own activity and escalate when safety, consent, quality or capacity is unclear.
Escalate budget commitments, external promises, partner agreements and material changes to Chief Financial Officer.
Clinical, safeguarding, privacy and public-claim decisions remain with the named qualified approver.
Role boundaries
This is an unpaid volunteer role. It does not create an employment relationship or expectation of future paid work.
Do not represent HIF publicly, sign agreements or commit money unless authority is explicitly documented.
Use only approved systems for personal, partner or program information.
The agreed weekly commitment is a ceiling to manage, not a minimum to exceed silently.
This role does not provide clinical advice, diagnosis, treatment or unsupervised patient contact.
No travel is assumed. Any future travel would require a separate brief, risk review and written approval.
06
Support, learning and wellbeing
CFO supervision and documented procedures.
Role-based access to approved finance systems.
No sole control over payments or bank changes.
Scope and safety
Volunteers must not work outside their competence. Clinical, safeguarding and community-facing work requires role-specific supervision and escalation pathways.
Checks before you begin
Identity and right-to-volunteer confirmation.
One or two role-relevant references for leadership or higher-trust appointments.
Confidentiality, conflict-of-interest, privacy and code-of-conduct declarations.
07
How selection works
Evidence to include
A short statement explaining why this role and HIF’s health-equity mission fit your experience.
One specific example showing how you handled work relevant to finance.
Your realistic availability against the published commitment of 2–4 hours per week.
Any required qualifications, registrations, portfolio links or work samples.
Conflicts, access needs or support adjustments you want the selection panel to consider.
Selection stages
Eligibility and completeness review
Assessment against the published essential criteria
Structured interview or practical conversation, if required
Relevant reference, credential and safeguarding checks
Outcome, induction and role-specific onboarding
Final selection decisions are made by people. AI is not used to automatically reject applicants.